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Office Manager - Bookkeeper

Company: Whitlock Building Services, LLC
Location: Grapevine
Posted on: March 20, 2023

Job Description:

Whitlock Building Services, (WBS) is a fast growing Commercial and Construction cleaning company located in Grapevine TX. We specialize in providing "9 & Above" Facility Support services! We are looking for a Bookkeeper/Office Manager to perform a variety of administrative tasks. The ideal candidate should have excellent oral and written communication skills and be able to organize their work. (Bi-lingual - Spanish a plus) If you're detail-oriented and a multi-tasker, we'd love to meet you!Responsibilities:

  • Prepare and examine accounting records, financial statements, taxes, and other financial reports
  • Assist with monthly, quarterly, and yearly close procedures
  • Manage all aspects of general ledger accounting
  • Handle AR / AP while providing excellent customer service
  • Job Costing, Job Tracking, Break Even Analysis
  • Payroll / Commission Tracking
  • Insurance Benefit and PTO tracking
  • Create new processes to improve financial efficiency
  • Investigate and resolve data errors consistent with standard accounting practice
  • Maintain company fixed asset tracking and depreciation
  • Manage and track license renewals, property tax payments, vendor setup, fixed asset setup, and use tax accruals
  • Oversee monthly recurring invoicing
  • Order office and janitorial supplies and keep inventory
  • Partner with HR to update and maintain office policies as necessary
  • Assist in the onboarding process for new hires
  • Other administrative duties as assigned
  • Plan in-house or off-site activities, like parties, celebrations and conferences Requirements:
    • Previous experience in construction accounting or other related fields preferred
    • Fundamental knowledge of GAAP
    • Proficient in QuickBooks Online and reporting tools
    • Detail and deadline-oriented
    • Strong analytical and problem-solving skills
    • Strong computer skills, including Microsoft Office Suite (Outlook, Word and Excel, PowerPoint)
    • Preferred associate accounting degree or equivalent experience - - - - - - - - - - Ability to work well in a team environment as well as alone on separate assignments and present a high level of professionalism - - - - - - - - Ability to communicate effectively in English (both verbal and written) - Bi-lingual a plus (Spanish) - - - - - - - - Ability to handle multiple tasks in a constantly changing environment - - - - - - - - Minimum 5 years' experience in bookkeeping

Keywords: Whitlock Building Services, LLC, Grapevine , Office Manager - Bookkeeper, Accounting, Auditing , Grapevine, Texas

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