Office Manager - Bookkeeper

Company: Whitlock Building Services, LLC
Location: Grapevine
Posted on: March 20, 2023

Job Description:

Whitlock Building Services, (WBS) is a fast growing Commercial and Construction cleaning company located in Grapevine TX. We specialize in providing "9 & Above" Facility Support services! We are looking for a Bookkeeper/Office Manager to perform a variety of administrative tasks. The ideal candidate should have excellent oral and written communication skills and be able to organize their work. (Bi-lingual - Spanish a plus) If you're detail-oriented and a multi-tasker, we'd love to meet you!Responsibilities:

• Prepare and examine accounting records, financial statements, taxes, and other financial reports
• Assist with monthly, quarterly, and yearly close procedures
• Manage all aspects of general ledger accounting
• Handle AR / AP while providing excellent customer service
• Job Costing, Job Tracking, Break Even Analysis
• Payroll / Commission Tracking
• Insurance Benefit and PTO tracking
• Create new processes to improve financial efficiency
• Investigate and resolve data errors consistent with standard accounting practice
• Maintain company fixed asset tracking and depreciation
• Manage and track license renewals, property tax payments, vendor setup, fixed asset setup, and use tax accruals
• Oversee monthly recurring invoicing
• Order office and janitorial supplies and keep inventory
• Partner with HR to update and maintain office policies as necessary
• Assist in the onboarding process for new hires
• Other administrative duties as assigned
• Plan in-house or off-site activities, like parties, celebrations and conferences Requirements:
  • Previous experience in construction accounting or other related fields preferred
  • Fundamental knowledge of GAAP
  • Proficient in QuickBooks Online and reporting tools
  • Detail and deadline-oriented
  • Strong analytical and problem-solving skills
  • Strong computer skills, including Microsoft Office Suite (Outlook, Word and Excel, PowerPoint)
  • Preferred associate accounting degree or equivalent experience - - - - - - - - - - Ability to work well in a team environment as well as alone on separate assignments and present a high level of professionalism - - - - - - - - Ability to communicate effectively in English (both verbal and written) - Bi-lingual a plus (Spanish) - - - - - - - - Ability to handle multiple tasks in a constantly changing environment - - - - - - - - Minimum 5 years' experience in bookkeeping

Keywords: Whitlock Building Services, LLC, Grapevine , Office Manager - Bookkeeper, Accounting, Auditing , Grapevine, Texas