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Corporate Receptionist/Invoice Coordinator

Company: Greyhound
Location: Grapevine
Posted on: June 10, 2021

Job Description:

This position communicates as well as Interfaces with all levels of Greyhound corporate and our business cliental.  Provides support functions to the Corporate and Field Facilities, Design & Construction and Environmental Departments.

KEY RESPONSIBILITIES

  • Performs main switchboard (PBX) duties for the Greyhound Corporate Headquarters
  • Greets incoming visitors, contractors, and vendors to the GLI Corporate location and directs them to the appropriate person(s) or department(s)
  • Receives and coordinates diverse Facilities service desk requests for repair and maintenance issues
  • Prepares and processes financial documentation for the Corporate and Facilities Department as well as D&C and Environmental Departments in accordance with GLI policies and procedures. Includes Purchase Orders, invoicing and GER invoice tracking
  • Coordinates with vendors regarding invoicing issues
  • Position is considered mission critical and requires staffing during normal business hours including bad weather
  • Other duties as assigned

REQUIREMENTS 

  • High school diploma required; Some college preferred
  • 1-2 years switchboard experience required
  • 1-3 years facilities or maintenance helpdesk service preferred
  • 1-3 years in customer service experience preferred
  • 1-3 years in accounting or bookkeeping experience preferred
  • Excellent interpersonal skills required
  • Strong verbal and written communication skills required
  • Demonstrated ability to work independently as well as work within a team environment
  • Ability to set and meet objectives
  • Excellent organizational skills
  • Ability to make routine independent decisions
  • Can type 30-40 WPM

Keywords: Greyhound, Grapevine , Corporate Receptionist/Invoice Coordinator, Other , Grapevine, Texas

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