Company: Baylor Scott & White Health
Posted on: May 11, 2022
The Medical Receptionist -supports the Bariatric team. Check in and
check out patients, answer the phone, handle the day to day
activities of the clinic. Collects, reviews and analyzes data and
prepares reports, charts, budgets, and other presentation
materials. Responds to or routes routine inquiries from external or
internal sources with own correspondence or other messaging.
Schedules and coordinates meetings, travel, and other group
activities. May be responsible for creating reports and
distributing on a regular schedule.
ESSENTIAL FUNCTIONS OF THE ROLE
Accurately and rapidly prepares a variety of routine
communications, reports, forms and correspondence. Coordinates
production (formatting, copying, etc.) and dissemination of
materials, such as presentations, course handouts, grant proposals,
conference and seminar materials, complex reports, brochures, and
Manages vendor invoices to ensure that the client and vendor
billing is accurate and handled in a timely manner.
Schedules, organizes, and operates conferences, seminars, and
events, including recommending vendors for services, overseeing the
production and distribution of materials, coordinating logistics,
and serving as liaison with internal and external vendors. Takes
meeting minutes and disseminates to appropriate parties.
Answers and screens phone calls for the office or department;
routes calls as appropriate within established customer service
guidelines; accurately records messages and delivers to the
appropriate party in a timely manner. Determines and takes
appropriate action as required.
Greets visitors, guests and/or employees promptly and courteously;
ascertains their needs and provides assistance in accordance with
established policies and procedures or, if unable or unqualified to
assist, promptly refers to the appropriate party or department.
Plans and schedules calendar(s) based on consultation, resolve
calendaring conflicts, and arranges travel in compliance with
Monitors supply levels and orders accordingly; receives, stores and
distributes supplies. Performs service and maintenance activities
related to minor equipment (i.e., changing ribbons, toners, calling
Creates and diligently maintains a variety of confidential files in
accordance with established policies and procedures.
KEY SUCCESS FACTORS
Knowledge of office procedures.
Able to provide consistently excellent customer service with
empathy, patience and confidence.
Able to maintain the confidentiality of sensitive and confidential
information obtained through the course of completing
Interpersonal skills to interact with a wide-range of
Skilled in document management, including sorting and filing
techniques, and records retention to maintain accurate records.
Able to communicate thoughts clearly; both verbally and in
Must be able to read, write and follow instructions and flow chart
Able to maintain a calm and helpful attitude, even under times of
stress, and take appropriate and reasonable steps to resolve
Able to work carefully, with a high attention to detail.
Advanced computer skills, including but not limited to: typing,
information security, electronic medical documentation, hand held
scanning and email.
Proficient with MS Office suite including Word, Excel,
Our competitive benefits package includes the following
- Immediate eligibility for health and welfare benefits
- 401(k) savings plan with dollar-for-dollar match up to 5%
- Tuition Reimbursement
- PTO accrual beginning Day 1
Note: Benefits may vary based upon position type and/or level
-QUALIFICATIONS- EDUCATION - H.S. Diploma/GED Equivalent-
EXPERIENCE - 2 Years of Experience
Keywords: Baylor Scott & White Health, Grapevine , Medical Receptionist, Other , Grapevine, Texas
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