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Recreation Coordinator-Aquatics

Company: City of Grapevine
Location: Grapevine
Posted on: August 6, 2022

Job Description:

Job Summary

Assists in the planning, promotion, development, implementation and supervision of various programs, activities, aquatics, field trips, transportation, special events, leagues, tournaments and hospitality services.

Essential Functions

1. As assigned, assists in planning, organizing and supervising various recreational programs, activities, special events, leagues, tournaments, transportation, field trips, hospitality/concessions, and projects associated with area of specialty, usually with a 6 to12 month lead time prior to the event.

2. Informs the community of recreational opportunities through advertising and promotions; markets and promotes programs by preparing recreation publications, newsletters and flyers for mailing and through other media.

3. Coordinates with City departments, community organizations, food & beverage vendors, volunteers and school districts regarding facility availability and scheduling.

4. Coordinates various programs with other City and department personnel to inform them of activity involvement and anticipated assistance.

5. Makes recommendations to supervisor to hire part-time, casual and temporary staff and contractors involved in programs and activities.

6. Directs, trains, schedules and evaluates regular part-time, part-time, casual and temporary staff; assists with payroll by checking and approving staff timesheets.

7. Meets with and assists staff with assigned responsibilities and expected results.

8. Provides quality customer service at all times; greets public, answers telephones, provides information and registers participants.

9. Investigates and resolves citizen complaints concerning programs, events, classes, instructors or the facility.

10. Provides various program and activity reports for supervisor; makes recommendations for addition of new programs.

11. Prepares daily financial reports and deposits as needed.

12. Maintains and recommends supply and equipment needs.

13. Abides by City safety and health codes and ordinances.

14. Drives City vehicles as needed; may be required to transport program materials, people and for various errands.

15. May operate cash register, inventory of products, monitors cost of goods, various pool equipment, weight equipment, kitchen appliances, and scoreboards; may use cleaning equipment such as brooms, mops, and brushes and cleaning supplies.

16. May be required to work some early mornings, late nights, weekends and holiday hours, as assigned.

17. Performs related duties as directed when such duties are a logical and appropriate assignment to the position.

18. Regular and timely attendance are required for this position.

19. Interacts professionally and respectfully with the public, coworkers and others in the course of daily work.

Required Skills


* Knowledge of programs, various sports and leisure activities.
* Ability to work day, evening, weekend hours depending on programs.
* Ability to understand and follow oral and written instructions.
* Skill in dealing effectively and efficiently with the public.
* Physical ability to perform assigned tasks.
* Ability to drive a 15 passenger van/bus.


Requires a Bachelor's degree in Recreation Administration, Leisure Studies, Gerontology or related field or an equivalent combination of education, training, and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the job.

CPR and First Aid certification are required within first six (6) months of hire or promotion.

Must pass a Federal/National criminal background check, credit check and have a valid Texas driver's license with an acceptable driving record as defined by City policy.

Must have physical ability to accomplish job tasks and work outdoors as required.

Must pass a pre-employment basic physical, drug screen and functional assessment screening (Level 2).

Must be able to work various times and be available nights, weekends and some holidays.

Recreation Coordinator assigned to Community Events:

* Have the ability to handle logistics, vendors, and volunteers. Must have working knowledge of various elements of dcor, entertainment, and technical production terms, tools, and resources.

Recreation Coordinator assigned to Hospitality:

* Obtain a Facility Manager Food Handlers certification with the first six (6) month of hire or promotion.

Recreation Coordinator assigned to Aquatics:

* Possess or obtain American Red Cross Lifeguard certification within six months of hire.
* Possess or obtain American Red Cross Water Safety Instructor certification within 12 months of hire.
* Preferred certifications: American Red Cross Lifeguarding Instructor, American Red Cross Lifeguarding Instructor Trainer, American Red Cross Water Safety Instructor Trainer, Certified Pool Operator, Aquatic Facility Operator.

Recreation Coordinator assigned to Active Adults:

* Required to obtain a Food Handlers certification within (6) months of hire.
* Intermediate level user of Amilia software within (6) months of hire.


While performing the essential functions of this position the employee is rarely exposed to disagreeable environmental factors. There will be some exposure to:

* Bright/dim light
* Dusts and pollen
* Extreme heat and/or cold
* Wet or humid conditions
* Extreme noise levels
* Animals/wildlife
* Vibration
* Fumes and/or noxious odors
* Traffic
* Moving machinery

Safety equipment such as gloves, goggles, hard hats, safety vests, steel-toe boots, back support belts, and seat belts are provided and must be worn as required by department procedures and good safety practices.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job entails moderate physical labor, which requires strength and agility. While performing the duties of this job, the employee frequently is required to stand; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk and hear. The employee is occasionally required to sit or smell. The employee must occasionally lift, shovel, and carry 15 to 50 pounds and exert up to 45 pounds of force. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.


The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties and skills required. This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and the job requirements change.

Keywords: City of Grapevine, Grapevine , Recreation Coordinator-Aquatics, Other , Grapevine, Texas

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